2019-20 Budget Calendar
- December: Meet with budget builders and discuss/distribute budget guidelines
- December 12, 2018: Regular Budget Meeting, Budget Committee Workshop #1, Preliminary budget review
- January: Meet with budget builders throughout the month
- January 16, 2019: Regular Board of Education meeting, Budget Update (if necessary)
- January 30, 2019: Regular Board of Education meeting, Budget Committee Workshop #2, Present 2019-20 budget forecast and budget assumptions to the Board of Education, Review 2019-20 calculation for tax levy limit (due 3/1/19)
- February: Ongoing budget work
- February 1, 2019: Preliminary building budgets due (including Technology and Pupil Personnel Services), Educational Data and Excel Spreadsheets
- February 13, 2019: Regular Board of Education Meeting, Budget Committee Workshop #3, Finalize 2019-20 calculation for tax levy limit (due 3/1/19)
- March 1, 2019: Submit 2019-20 calculation for tax levy limit to Office of State Comptroller, Tax and Finance, and the State Education Department
- March 6, 2019: Regular Board of Education meeting, Budget Committee Meeting #4, Present 2019-20 Budget to the Board of Education for review and comment (Operations and Maintenance, Transportation, General Support, Debt Service)
- March 20, 2019: Regular Board of Education meeting, Budget Committee Meeting #5, Present 2019-20 Budget to the Board of Education for review and comment (Employee Benefits, Instructional, Special Education)
- April: Prepare absentee ballot applications, absentee ballot, related envelopes, and directions. Deadline for submission of petitions for nominations of Board of Education candidates (30 days before election). Final draft of budget presented to the Board of Education, appointment of clerks and inspectors of elections for budget vote. Date of drawing by District Clerk for determination of order for listing Board of Education candidates on ballot/voting machine. Property tax report card must be submitted to local newspaper of general circulation. BOCES budget vote (date to be determined).
- April 2, 2019: Legal Notice of School Budget Hearing and Annual Budget Vote. Must advertise four times within seven weeks of the vote with first publication 45 days before date of Annual Budget Vote. April 3, 2019 (weekly publication), April 17, 2019, April 24, 2019, May 8, 2019
- April 3, 2019: Regular Board of Education meeting, Budget Update (if necessary), Legal Notice of school budget hearing and budget vote #1 (see above)
- April 17, 2019: Regular Board of Education meeting, 2019-20 Budget Adoption by the Board of Education (BOE must adopt by 4/29/19), Board documents available to the public, Property tax report card must be submitted to SED using State Aid Management System (SAMS) by the end of the next business day following adoption of the report card but no later than 24 days prior to Budget Vote. SED will accept submissions through Monday, April 29, 2019. Property Tax Report Card must be transmitted to local newspapers of general circulation. Legal notice of school budget hearing and budget vote #2.
- April 22, 2019: Last day to submit petitions for propositions to be placed on the ballot (30 days preceding budget vote), Inform candidates of legal requirements for all candidates for election to Board of Education to file sworn statements of campaign contributions and distribute informational material. First sworn statement to be filed with the District Clerk and Commissioner of Education thirty days prior to vote date.
- April 27, 2019: Budget document available to the public. Arrange for the pickup and return of voting machines with the Board of Elections contractor. Legal notice of school budget hearing and budget vote #3.
- May: Mail district newsletter. Clerk must mail absentee ballot for every qualified voter who requests one. The ballot must be mailed no earlier than 30 days or later than 7 days prior to election day. Prepare voting machine inserts and transmit to county Board of Elections. Examine voting machines for ballot placement and sign statement at the board of elections.
- May 8, 2019: Regular Board of Education meeting. Public Budget Hearing – budget must be presented at the hearing in plain language and in 3 components: Administrative, Program, and Capital.
- May 9, 2018: Budget notice must be mailed to eligible voters after the Budget Hearing but no later than 6 days prior to Budget Vote day.
- Through May 20, 2019, District Clerk must maintain a list of names of all those residents who were given an absentee ballot and make such list available for public inspection and legal challenge until the day of election.
- May 16, 2019: Second sworn statement of campaign contributions or loans by candidates for membership on the Board of Education to be filed with the District Clerk and Commissioner of Education five days prior to vote date.
- May 16, 2019-May 20, 2019: Sworn statements of campaign contributions or loans in excess of $1,000, received before vote date and not previously reporter, to be filed with the District Clerk and Commissioner of Education within twenty-four hours of receipt by candidates for membership on the Board of Education.
May 21, 2019:
Annual Meeting and Public Vote on 2019-20 Budget and Board of Education election
June and July
- June 13, 2019: Last date to file with the District Clerk and Commissioner of Education final sworn statement of campaign contributions by candidates for membership on Board of Education.
- June 18, 2019: Statewide Budget Revote Day (if necessary)
- July 1, 2019: Implement 2019-20 Budget
Each year, school boards must develop a balanced school budget proposal for the following school year and put it to a public vote in May. In New York, this requirement for a balanced, voter-approved annual budget is unique to public schools. The school budget is the only government spending plan that residents can impact directly by voting.